Generating GHS Labels and SDS Forms

GHS (Globally Harmonized System of Classification of Labeling of Chemicals) labels are used for the standardization and classification of chemicals. These are helpful in defining health, physical, and environmental hazards of chemicals. These typically tie in with SDS (Safety Data Sheets), which outline the necessary safety precautions when handling chemicals. It’s common to print SDS labels and include in the packaging for shipping purposes, and to print GHS labels to affix on the outside of a shipping container for items like chemicals.

Configuration

GHS Labels, SDS Forms, and User Fields (if desired) need to be configured and assigned to a Part's Item Master (on the Part Forms tab) prior to attempting to print. For information on how to complete setup, refer to Modifying SDS and Configuring User Fields and User Calculations.

Process

GHS Labels may be printed before or during Job finishing or as Sales Order labels at either the order detail level or during shipping. SDS Forms may be printed directly from the Print Outs menu or as part of a Document Group when shipping Sales Orders. Normally, GHS Labels are printed during production.

To generate a form directly:

  1. Navigate to Print Outs > SDS Forms.
  2. Select a Part Number in the Print SDS Forms pre-filter and fill in any other filters as desired.
  3. Click "Print", select printing options, click "Print" once more.

To generate forms after Job creation:

  1. Navigate to Production > Job Reporting.
  2. Select the Job and click "View".
  3. On the Job details form, click the "Job Labels" button.
  4. On the Print To form, set the destination then click "Print".
  5. On the Print Part Forms form, modify information if necessary, then click "Print" once more.

Or, to generate during the Job finishing process:

  1. Select either the Input Production or Close/Relieve finishing method and follow the appropriate process steps by referring to the Finishing Inventory page.
  2. On either form, check off the "Print Job Labels After Finish" flag.
  3. After clicking "Finish", the Print To form will appear. Fill in with the desired Print To location, then click "Print". The attached forms and labels will print then the inventory finishing process will complete.

To generate at the Sales Order detail level:

  1. Navigate to Sales > Order Reporting.
  2. Fill in the pre-filter as desired or select a specific Sales Order then click "View".
  3. Select the desired Sales Order and click "View Detail".
  4. Click the "SO Labels" button on the order header, then fill in the Print To form as desired and click "Print".

Or, to generate as part of the Document Group during shipping:

  1. Follow the shipping process detailed in the OutBound Inventory page.
  2. Check off the "Print Document Group After Shipment" flag.
  3. After clicking "Ship Order", the Copies to Print form will appear. Fill in the details as desired and check off the "Print Attached Documents" flag, then click "Print".
  4. On the Print Part Forms form, modify information if necessary, then click "Print" once more.

FAQ & Diagnostic Tips

How can security be managed for printing these labels/forms?

By restricting user access via the following security settings. For more information, refer to Managing Users and User Security.

  • Printouts -- SDS Forms
  • Printouts -- pick revision at SDS printing
  • Printouts -- edit part forms when previewed on screen
  • Part forms -- override modify lock
  • Item Master -- access part forms tab