Copies To Print Form

Displays the sales document that will be printed. Should indicate "Invoice".

Field used in conjunction with the Page 1-5 fields to dictate the number of document copies that will be printed.

Displays the name of the documents that will be printed based on the number entered in the "Copies" field.

Pick list used to dictate how invoices will be printed. This is useful if one Sales Order requires many separate shipments but the customer requires one invoice for all shipments. Options are:

• All - All orders on the Print Invoices form, including any backorders, will get separate invoices printed.
• Combined - One invoice will print for each Sales Order on the Print Invoices form. Invoices for any backorders will not print separately, but instead be rolled up into the invoice for the main Sales Order.

Pick list used to determine how the invoice will be printed or sent. Options are:

• Email - Generates an email with the invoice(s) attached as PDF file(s). As indicated previously, if there are multiple invoices for the same Bill-to Company, they are all attached to the same PDF and the email subject will list all the invoice numbers.
• PDF - Generates PDF. Always use this option when printing PDFs from Deacom.
• Printer
• Screen
• Variable Display

Select the printer where the invoice will be printed to.

• Only available when choosing a Print to option of "Printer".
• The "Microsoft Print to PDF" option in this field should not be used for printing PDFs, instead use the PDF option in the "Print To" field above to generate PDFs from Deacom.

Notes:

1. Beginning in version 17.01.126, the system will generate a single PDF containing all document pages in situations where users first view a document on screen prior to printing to PDF.
2. Beginning in version 17.02, and when printing to PDF, the system will select the PDF printer based on the below list, ordered by priority, with #1 being the top priority. Note that the names need to match exactly as indicated below as the application will look for the printer by name.

• Microsoft Print to PDF
• Deacom PDF Convertor 4
• Deacom PDF Converter
• Acrobat PDFWriter
• Adobe PDF

Option to select where the invoice will be emailed. Only available when the "Print To" field is set to "Email". Options are: 

• Bill-to Company - Sends the document(s) to the email address listed in the Bill-to Company record.
• Contact - Sends the document(s) to the default Contact on the Bill-to Company record.
• Manual - Allows the user to manually enter an email address in the Microsoft Outlook generated email.
• Ship-to Company - Sends the document(s) to the email address listed in the Ship-to Company record.

Note: Beginning in version 17.03.008, when printing sales documents to email and selecting “Email To” as “Bill-To Company”, the user selected email destination will supersede any cached 'Email To' address from previous printing transactions

Search field used to select the Contact to whom the email will be sent.

• Only available when the "Print To" field is set to "Email".

If checked, the documents attached to the Sales Order(s) selected (via the "View Docs" button on the Sales Order) will be printed when the invoice is printed.