Processing Accounts Payable With Paymerang

Deacom's integration with Paymerang supports streamlined invoice and payment automation for accounts payable processes. The feature allows companies to generate payment files which the company will then send to Paymerang’s platform, which will deliver the payments.

Configuration

The following steps will be used to configure the system for the Paymerang process:

Security Access

  1. Ensure the user has access to the new Security Items listed above in the Security Items table.
  2. For the Vendor, Accounting and Bill-To Companies -- Edit Bank Account security items, the Bank Account search box will be disabled on the respective forms if the user does not have sufficient security to edit them.
  3. The security item for “Accounting -- payment files” controls whether the user has access to the Payment Files button on the Accounting Reporting form for the report types that support it.
    • Bank Account
    • Cash Dispensary Summary
    • Cash Receipts -- Payments Vendor Groups, and Chart of Account records.

Process

Set Up Bank Accounts

Accounting > Maintenance > Bank Accounts

  1. Click New to open the BankAdd form to create the first Bank Account.
  2. Click New to open the BankAdd form to create the second Bank Account.
  3. Purchasing > Vendors
  4. Click View to show vendors.
  5. Select a vendor to edit.
  6. Click on Remit To tab.
  7. Select the Bank Account searchbox and select the Bank Account created previously for the Vendor.
  8. Save the Vendor record.

Set Up Export Profile

Tools > Maintenance > Export Profiles

Verify that a Paymerang record is displayed here and that the fields are set up like the below image once modify is clicked.

Create Payment File

  1. Make sure there are payments in the system. Use Check Run or Manual Checks to enter vendor payments for the cash account and vendor used above.
  2. Accounting > Accounting Reporting
  3. Select Report Type of Cash Disbursements Summary and specify a date range that includes those payments and the appropriate cash account.
  4. Click View to see the results of the report.
  5. Verify the payments that are going to be included in the payment file. Then click on the Payment Files button.
  6. Select the desired Format (Paymerang is the default and should be presented when the Export Format form opens.)
  7. Click Export.
  8. Verify the System Prompt, “The file … was successfully created …” is displayed and the file is created where specified by the Export Profile. (The default is to place the file in the browser’s Downloads folder.)
  9. Open the file (in a Text editor) to verify it is formatted according to the file specifications.

Recommendations

  • Creating a payment type called ‘Paymerang’ and using it on payments that will eventually go to Paymerang is recommended for filtering.
  • In order to change the Paymerang export profile to export to a file path or an FTP site, change the Destination option within the export profile.
  • Bank accounts should be selected on the chart of account records for any GL accounts that will be used for payments submitted to Paymerang.